MINUTES OF THE RESCHEDULED REGULAR MEETING OF THE LIBRARY BOARD
OF THE CITY OF ENID AND GARFIELD COUNTY HELD ON THE 14h DAY OF
The Library Board of the City of Enid and Garfield County in the State of Oklahoma met in a
rescheduled session in the Buffalo Room of the Cherokee Strip Conference Center on the 14th day
of October, 2010 at 12:00 p.m. pursuant to public notice given by filing with the Clerk of the City
of Enid, a notice of rescheduled regular meetings for calendar year through December 2010,
describing the time and place of the rescheduled regular meetings of the Library Board and pursuant
to public notice thereof displayed at the entrance of the Public Library of Enid and Garfield County
in the City of Enid, Oklahoma, in prominent view and which notice was posted prior to 12:00 a.m.
on the 13th day of October, 2010.
President Ramona Paine called the meeting to order at 12:00 PM. Roll was then called to establish a
Present: Ramona Paine, Bert Clampitt, Kristina Donaldson, Al Fox,
Robert Fries, Vergie Pryor, and Ann Ritchie
Staff Present: Michelle Mears, Library Director;
Betty Smith, Administrative Assistant.
President Paine asked if there were any questions about or changes needed for the minutes of the
September 9th, 2010 regular meeting. Hearing no corrections, President Paine declared the minutes
approved as read.
President Paine requested the September Financial Report be presented and discussed. Michelle
Mears reported that 23% of the Library budget for 2010-2011 had been spent, coming just under the
25% expenditures planned by this time. Some budget lines are nearly completed for the year such
as organization dues and professional fees. Maintenance & Operations figure is a little high but
include a new cleaning solutions set up which will lower maintenance costs later. Hearing no
questions, President Paine moved on to the Director’s Report.
Michelle reported that Liz Cruz, Part-Time Library Associate would be leaving with her Air Force
husband, sometime in December. Anna Groom will be taking maternity leave soon and seasonal
help will be applied for during her absence.
Maintenance staff removed the insect ridden wood under and around several trees on the east side
lawn. After the remodel is completed the plan is to concentrate on the landscaping around the
Closing for the floor removal and replacement has gone rather well with a lot of positive remarks
and only a few negative remarks. The Library will be closed the second week of November for the
laying of the new tile floor.
Buying the service desk from the Hollywood Video closing sale saved $10,000.00 for other
furnishings. The desk will need to be laminated with a new surface and is being stored in Water
Works storage until November during or just after the flooring is finished.
The Library will not be doing a booth at Scare on the Square this year. There will be a press release
about the “Let’s Talk About It” program series from the Oklahoma Humanities Council. The
discussion is about classical and modern horror literature including the writings of Poe and Stephen
King and other authors from their eras. The library had fewer programs but more attendees during
Friends of the Library next meeting will be on October 23, 2010 in the Great Plains Room. There
will be speakers from Oklahoma City, Oliver and Clare Delaney, during the membership meeting.
Statistics continue to show an upward trend with 12% increase in circulation, 9% increase in
computer use, 11% increase in patron cards, and 6% increase in foot traffic. Being closed will
affect the statistics for October and November as the library will be closed for numerous days
during those months. Activities are planned for the Fall Break as the library will be open during the
time between floor removal in October and floor tile being laid in November.
Discussion of the procedures regarding lost book returns and refunds followed the reading of the
proposed changes to the process. Michelle explained that the new procedures were more to reduce
paper work than for any other reason. Robert Fries suggested changing the word “all” in the second
line to “reasonable”. Ann Ritchie then made a motion to accept the new 4.20 wording in the
policies with the word “reasonable”. Robert Fries seconded the motion. Clampitt, Donaldson, Fox,
Fries, Paine, Pryor, and Ritchie all voted to accept.
The dates for the Library Board meetings in the year 2011 were discussed for voting on in
November, giving everyone a chance to check calendars before voting.
While closed for the two weeks in October, to remove the bricks, level the floor and lay the
concrete, the windows between the library back offices and the library public area were removed
and slat wall was put in their place. The painting requiring scaffolding was to be done while the
library was closed in October also. Staff worked behind the scenes in the back offices and upstairs,
doing check in, mending, shelving, and shelf reading, with ear plugs and face masks when required
while the jack hammering was being done. Makeover is going fairly well and the staff is getting
excited about all the changes. Plans are to move the existing pieces of the circulation desk to the
new location and replace it with the laminated desk when renovation of the desk is completed.
Chairs and tables from Garfield Furniture are under consideration for purchase. Some of the chairs
will not have arms, and will be comfortable and inexpensive enough to replace if they break. The
library has been fortunate to be able to do large portions of the makeover with local businesses
receiving the funds. Cost comparisons will be presented to the City of Enid.
Michelle invited all who cared to walk through the library to join her after the meeting.
There being no other business President Ramona Paine adjourned the meeting by acclamation at