The Office of the City Clerk is responsible for a wide variety of duties, including maintenance of official City documents (including ordinances, resolutions, contracts, deeds and easements); keeping minutes of City Council, Kaw Lake Funding Oversight Committee, and Vance Development Authority meetings; advertising and receiving applications for various boards and commissions; publishing legal notices; advertising, distributing, and accepting sealed bids for bid solicitations; and digitally archiving municipal documents.

The Office of the City Clerk processes all City revenues, including utility payments (water), payments for miscellaneous business licenses and contractors' licenses, payments for permits, special assessment payments, and daily deposits from other municipal departments. 

We also issue home alarm system permits and garage sale permits, as well as licenses for Electrical, Mechanical, Plumbing and Roofing Contractors, and a variety of business licenses.

You can contact the Office of the City Clerk by calling 580-234-0400 ext. 1815 or by email at